At least in North America, it seems that securing accredited judges is often a challenge for piping and drumming competition organizers. I’d assume the same might be said of Australia and other areas where either the number of judges is scarce and/or the geography is vast.
I don’t want to come across as presumptuous, and I’m always honoured to be asked to adjudicate anywhere, but following are a few tips that might help contests get more confirmations from the judges whom they invite to their event. Chances are you’re not involved with organizing any competitions, but if you compete and note that some events have a hard time attracting different or even enough judges, these may be a few of the reasons for that.
- Compensate appropriately. There are far worse things to do than listen to piping/drumming all day and spout off your opinion, but organizers should understand that adjudicating is both hard work and time-consuming. Often, judges have to take a day off of work to get to your event. A day of vacation can be precious. If you want excellent judges, compensate accordingly, and be clear at the outset about fees and expenses.
- Don’t nickel-and-dime with small stuff. Unless he/she happen to be a close friend, most judges dislike being billeted at a volunteer’s house. Spend that relatively small amount on a decent hotel. Ask judges about other expenses they incurred – e.g., airport food, taxis – and cover those reasonable costs.
- Communicate. With your judges in place, make sure that they know the whats, wheres and whens of the weekend. Don’t assume that they’ll just figure it out. Inform them of all travel arrangements to and from the airport, the hotel, the contest and any planned events. And make certain that each judge understands your competition rules and policies, and has a reference sheet to refer to, if needed.
- Organize meals. Make sure that judges are fed and watered. Doesn’t have to be five-star dining, but arranging breakfast and sandwiches on the day with enough time to consume them in a relaxed manner goes a long way. Offer optional organized dinners on the Friday and Saturday for those who wish to attend.
- Beverages. A coffee or tea in the morning and soft drinks in the afternoon. Simple, but often forgotten.
- Get enough judges. You should never try to squeeze another event into a judge’s already full schedule. Rushing through competitors can make a miserable day for the judges and not great service for competitors either. If your contest is popular with competitors, make sure you plan accordingly. And understand that judges need a pee just like the next person (see “Beverages” above), so ensure that breaks are scheduled.
- A beer or two. After standing judging a score or more of bands, most judges are gasping for a pint by the end of the day. Getting off the field only to find a massive line for beer tickets or a stowed-out tent is a drag. Providing each judge with a few tickets in advance, or welcoming him/her to a hospitality area with a cold one in hand is a great touch.
- Settle before leaving. When judges are told, “Your cheque is in the mail,” they inevitably wonder if they’ll ever see it. Judges occasionally get stiffed, so make sure you deliver an envelope to them no later than noon. Judges talk, and if you’re late with payment, word will get around.
- Say thank you. Yes, judges should always thank you, but expressing your appreciation goes a long way for the future. Follow up a few days later with a card, or at least an e-mail message.
- Ask for feedback. Chances are, experienced piping and drumming judges have seen a lot more competitions than you ever will. Tap them for their thoughts on what you did right and areas that could be improved. It’s free, expert advice that most judges won’t offer unless asked.
I realize that all of this may sound just a bit precious. Believe me, these tips are only intended to help, since some competitions might not realize or appreciate the work involved with adjudicating. It’s enjoyable work, for sure, but it is work, so looking after these fairly simple details can help make your event even more popular with adjudicators and competitors alike.